How do you pay a bill in QuickBooks Online?

How do you pay a bill in QuickBooks Online?

• A. Go to Vendors > Bills; delete the bill and recreate it.
• B. Go to Vendors > Bills; select Pay Bills, pick the bill, and process the payment.
• C. Go to Vendors > Bills; apply a payment to the bill.
• D. Go to Expenses > Bills; pay.

Answer: (B)

When you want to settle what you owe to a vendor in QuickBooks Online, you use the Pay Bills function from the Bills screen. This creates a payment against the selected bill (or bills), allowing you to choose the payment date, method, and bank account. Processing the payment reduces your cash or bank balance and marks the bill as paid in Accounts Payable, keeping your records accurate. This path is the correct workflow because it ties the payment directly to the bill you’re paying, ensuring the liability is cleared and the payment is properly recorded. Deleting the bill and recreating it would lose the original liability and is not a valid way to pay. The option to apply a payment to the bill is used after a payment record exists, rather than initiating the payment itself. And navigating to Expenses > Bills generally doesn’t provide the built-in Pay Bills workflow needed to process the payment.

When you want to settle what you owe to a vendor in QuickBooks Online, you use the Pay Bills function from the Bills screen. This creates a payment against the selected bill (or bills), allowing you to choose the payment date, method, and bank account. Processing the payment reduces your cash or bank balance and marks the bill as paid in Accounts Payable, keeping your records accurate.

This path is the correct workflow because it ties the payment directly to the bill you’re paying, ensuring the liability is cleared and the payment is properly recorded. Deleting the bill and recreating it would lose the original liability and is not a valid way to pay. The option to apply a payment to the bill is used after a payment record exists, rather than initiating the payment itself. And navigating to Expenses > Bills generally doesn’t provide the built-in Pay Bills workflow needed to process the payment.